PUBLIC HEARING FOR ANNEXATION
Monday, January 23, 2012
5:00 pm Harvey City Hall
Note: All motions unanimously passed unless otherwise stated.
Key: M-Motion, MS- Motion Second, VV- Voice Vote, RCV- Roll Call Vote, and MC- Motion Carried.
Present were Mayor Jason Grossman, Rick Eckart, Milo Baltrusch, Mike Waldoch, Mike Rust, Ron Volk and Leigh Ann Schindler. Also present were Karen Nordby, Arlan Swanson and Nicki Weissman.
VISITORS: None.
Mayor Grossman called the Annexation Public Hearing to order. Mike Biel would like to annex A tract of land lying In the Southeast Quarter of the Northeast Quarter (SE1/4NE1/4) of Section Thirty-six (36) in Township One Hundred Fifty (150) North of Range Seventy-three (73) West of the Fifth Principal Meridian, more particularly described by metes and bounds as follows, to-wit:
Commencing at a point which is the southeast corner of the NE1/4, 36-150-73, thence from said point of beginning due west on the southerly boundary line of said NEI/4 a distance of 670.27 feet; thence northeasterly along the easterly right-of-way line of State Highway #3 a distance of 998.27 feet, more or less; thence from said point due east, perpendicular to the easterly boundary line of said NE'/4 , a distance of 146.7 feet, more or less, to the easterly line of said northeast quarter; thence south, along the east boundary line of said NE14, a distance of 860.6 feet, more or less, to the place or point of beginning, except highway. Said tract contains 6.70 acres less .037 acres for highway.
No one attended the meeting to protest. M by Eckart, MS by Rust to approve the Annexation Resolution. Upon VV, MC.
BIEL PROPERTY
ANNEXATION RESOLUTION
A Resolution Declaring the Annexation to the
City of Harvey, Wells County, North Dakota
WITNESSETH THAT WHEREAS, the City Council of the City of Harvey, which is located in the County of Wells, in the State of North Dakota, has resolved to Annex land contingent to the City of Harvey in accordance with Section 40-51.2-07 of the North Dakota Century Code; and
NOW, THEREFORE, BE IT HEREBY RESOLVED, by the City Council of the City of Harvey, that the Annexation of the real property is in the best interests or the City of Harvey because said land is part of the community, the land benefits from City facilities available to it, and annexation is necessary to protect the health, safety and welfare of the landowners of said property in accordance with Section 40-51.2-02 of the North Dakota Century Code;
BE IT FURTHER RESOLVED that Proper notice was given for a Protest Meeting held Jan. 23, 2012 at 5:00pm at City Hall, Harvey, North Dakota, in accordance with Section 40-15.2-07 of the North Dakota Century Code, to hear and determine the sufficiency of any written protests that owners of property within the area proposed for annexation may file; it is hereby found and determined that there has not been sufficient written protest filed to bar proceeding with the Annexation, and therefore, in accordance with Section 40-51.22-07(3) of the North Dakota Century Code the real property becomes part of the City of Harvey.
BE IT FURTHER RESOLVED that this Resolution shall be in full force and effect from the date of its passage.
With no further business meeting adjourned.
___________________________ __________________________ Jason Grossman, Mayor Karen Nordby, Auditor
REGULAR HARVEY CITY COUNCIL MEETING
Wednesday, January 11, 2012 5:30pm
Harvey City Hall
Note: All motions unanimously passed unless otherwise stated.
Key: M-Motion, MS-Motion Second, VV-Voice Vote, RCV- Roll Call Vote, MC-Motion Carried
The Harvey City Council met in Council Chambers on Wednesday, January 11, 2012 at 5:30pm. Present were Mayor Jason Grossman, Rick Eckart, Mike Waldoch, Ron Volk, and Milo Baltrusch. Absent were Mike Rust and Leigh Ann Schindler. Also present were Karen Nordby, Nicki Weismann, Kenny Erickson, and Arlan Swanson.
VISITORS: John Bell, Loretta Buchwitz, Susan Shearer, Kyle Meyer and Brandon Oye.
The Pledge of Allegiance was recited.
MOORE ENGINEERING:Brandon Oye and Kyle Meyer updated the council on the progress of the WMR phase II. They also discussed with the council the annexation process to expand the city. They will put together the steps and the maps for the city to proceed. The engineering cost will be charged on an hourly basis as presented in the packet. M by Volk, MS by Baltrusch to go ahead with the project. Upon VV, MC. Moore proposed surveying Hammergren Bentz Addition. M by Eckart, MS by Baltrusch to approve. Upon VV, MC.
POLICE REPORT: Chief Swanson gave his police report. Chief Swanson stated that the department had 298 calls for the month of Dec. including 11 criminal summons and 10 criminal reports down from the month previous. 25 Traffic citations were written which is comparable to September when the police was at full force.
PUBLIC WORKS REPORT: Kenny Erickson reported the transmission line from the wells to the Water Treatment Plant has been losing water somewhere. It was located and has been repaired. Harvey Sand and Gravel would like to chase rock on to the city’s property by the water treatment plant. Susan would like to work with the Council on a fee. The consensus of the council is to have Kenny work with Susan and present the information in the future. The golf course has been in contact with Kenny about the proposed site of the new golf course if they were to purchase land from the city. The consensus of the city is they would like to keep the property by the water treatment plant. Kenny included year-end reports for the garbage break-down per month, along with Waste Management fees, and fuel consumption. The council would like Kenny to work on the Nuisance Property ordinance so in the spring some of the properties that are run down can be cleaned up. Kenny, Karen and Ted will work together to come up with a process.
JDA REPORT: Nicki reported to the council the progress of the Biel Annexation. She requested the council approve the Strategic Plan proposal from UND. The consensus of the council is they would like to wait 6 months to get some other things in place then proceed with the plan. She gave an update of the Dairy Operation which has funds together and they are just looking for land. She reported the CVB is looking into updating the Outdoor signs in Harvey. Some of them are in bad shape and need replacing. There are 5 signs in total they are trying to replace.
MINUTES: M by Baltrusch, MS by Volk to approve the minutes of the Regular Meeting 12/14. Upon VV, MC.
CASH REPORT: M by Volk, MS by Waldoch to approve the Auditor’s Cash Report as submitted with Dec. Revenue of $153,231.56. Upon RCV, MC.
VOUCHERS: M by Volk, MS by Eckart to approve the vouchers with expenses of: American Water Works Assoc 70,Ameripride 82.21, Aqua-Pure Inc 1650, AT&T 110.88, Balco Uniform 167, Black Mountain Software 100, Buechler Oil Co 156.31, Central Dakota Enterprises 240, City of Harvey 100, Dacotah Paper 200.22, Dakota Computer Pros 175, Dakota Fire Extinguishers 53, Demco 1039.11, Double E. Designs 86, Emery-Pratt Co 89.23, Farmers Union 2381.62, Ferguson Waterworks 1053.87, Ferrellgas 1892.46, Gaffaney’s 499.89, Galls Inc 42.95, Glenda Kline 10, HACTC 25, Harvey Ben Franklin 40.62, Harvey Motor Service 219.08, Harvey Oil 2958.02, Harvey Sand & Gravel 180, Hav it Recycling 1000, Hav it Services 555, Herald Press 572.07, Hinrichs 18.14, Information Technology Dept 300, KHND 200, Kustom Signals 43, Lautts Feed 40.35, Lelm Implement 115.28, Lemers True Value 91.98, Little Mart 116.04, Mayo Clinic Health Letter 29.55, MFOA 30, Mid Dakota Lumber 127.11, Mid-American Research Chemical 74.00, ND Dept of Health 32, ND Dept of Commerce/Tourism 250, ND Housing Finance Agency 140, ND Planning Assoc 50, NDTC 931.96, Nicollette Weissman 45, NDLC 800, NDRWSA 190, North Dakota Tourism 200, Odin Leonard Hall RM 306 218.79, One Call Concepts 3.90, Organic Gardening 23.94, Otter Tail 5539.56, PPS 1155.50, OBS Safeguard 111.47, Quartermaster 101.97, Ramsey County 688, Redwood Toxicology Lab 75, Richard Ienuso Jr 6.84, Safety Kleen 315.65, Secretary of State 10, Shawn’s Electric 119, Streichers 29.28, Ted D. Seibel 552.75, Tractor Supply Co 213.68, USPS 389.12, Verendrye Electric 104, VISA 202.42, Walsh County 400, Waste Management 5678.73, Wells County District Health 513, Wells County Recorder 39, Wells County Treasurer 28741.94, and Dec. Payroll 63,561.52. Upon RCV, MC
UNFINISHED BUSINESS:
UPDATE CENTRAL CINEMA LEASE: Karen will work on with Jim English from the Central Cinema.
NEW BUSINESS:
ASSESSOR RESIGNATION- The council received the letter from Brian Bender. The position will be posted.
ABATEMENT- M by Baltrusch, MS by Eckart to approve the Abatement and Settlement of Taxes for Parcel Number 80715001. Upon VV, MC.
DESIGNATE DEPOSITORIES OF PUBLIC FUNDS: M by Volk, MS by Eckart to designate the First State Bank, First International Bank, National Bank and Bank of North Dakota as the depositories of public Funds which meet pledge security requirements. Upon VV, MC.
APPROVE SALE OF ALL CITY PROPERTY: M by Volk, MS by Eckart to approve the sale of all real property owned by the city of Harvey upon bid acceptance by the City Council. Upon RCV, MC.
2011 AUDIT: Karen explained that Rath & Mehrer will be here January 24th, 2012.
ELECTION: June 12, 2012 will be the next election date for the City of Harvey. Positions to be filled: Mayor- 4 Year Term, City Council positions 3 people for 4 Year Terms and 1 person for a 2 year Term, plus Harvey Park Board 2 people for 4 year terms. Petitions may be picked up at the Auditor’s Office. You may begin collecting signatures now. They must be turned in by Friday, April 13th, 2012.
SPUR LEASE: Tabled until next meeting for further details.
SITE AUTHORIZATION: M by Baltrusch, MS by Waldoch, to approve the site authorization requested for the RMEF MinnDak, Inc.-Harvey Chapter on March 10, 2012 at the Harvey Eagles Club. Upon VV, MC.
RAFFLE PERMITS: Relay for life-Harvey Heros requested Raffle Permit #11-15. M by Volk, MS Waldoch by to approve raffle permit #11-15 provided all gaming rules and regulations are followed. Upon VV, MC. Folden Family Benefit requested Raffle Permit #12-01. M by Waldoch, MS Eckart by to approve raffle permit #12-01 provided all gaming rules and regulations are followed. Upon VV, MC.
COMMITTEE REPORTS:
POLICE COMMITTEE: Karen reported the committee has met and they are restructuring some.
FINANCE COMMITTEE: Karen reviewed the minutes with the council.
BUDGET AMENDMENTS & TRANSFERS: M by Volk, MS by Baltrusch to Accept the Finance Committee’s recommendation to approve the budget amendments and transfers as submitted. Upon RCV, MC.
2011 REVENUE BUDGET AMENDMENTS
Total Revenue $2,413,569.00 $81,282.15 $2,332,286.85
2011 EXPENSE BUDGET AMENDMENTS
CITY OF HARVEY
Fund ORIGINAL BUDGET AMENDMENT AMENDED BUDGET
SPECIAL REVENUE FUNDS
Highway Tax Distribution $145,950.00 $66,132.31 $212,082.31
Recreation $19,268.00 $4,958.03 $24,226.03
Library $70,900.00 $3,756.27 $74,656.27
Special Assessment & Special Revenue Funds
Special Asst. - Deficiency $-0- $9,296.18 $9,296.18
RESERVES
Street Repair $2,000.00 $75,820.29 $77,820.29
General-Bldg/ Equipment $10,500.00 $139,046.99 $149,546.99
Police Equipment $5,500.00 $12,486.23 $17,986.23
Economic Development $2,800.00 $9,200.00 $12,000.00
Land Development $2,000.00 $12,564.00 $14,564.00
Customer Insurance $-0- $979.49 $979.49
Other Funds
Convention&Visitor's Bureau$5,500.00 $4,868.57 $10,368.57
Harvey Fest $-0- $8,318.32 $8,318.32
Airport $57,675.00 $25,877.99 $83,552.99
TOTAL $322,093.00 $373,304.67 $695,397.67
YEAR END TRANSFERS 2011
CITY OF HARVEY
FUND TRANS OUT TRANS IN BUDGETED RESERVE 2010 Transfer
GENERAL $59,004.52 General $7,000.00 $39,151.78
Reserve for Gen Bldg/Equip $32,496.87
Reserve for Health Insurnace $1,532.46
Reserve for Fire Equipment $12,487.60 Fire Dept $2,500.00
Reserve for Police Equipment $12,487.59 Police Dept $2,500.00
TOTAL TRANSFER GENERAL FUND $59,004.52
HIGHWAY TAX DISTRIBUTION
Street Dept
FUND TRANS OUT TRANS IN BUDGETED RESERVE 2010 Transfer
Reserve Street Repair $10,000.00 $5,000.00
Reserve Street Equip $10,000.00 $5,000.00
Street Operating Fund $20,000.00 Street $4,000.00
TOTAL HGHWAY TAX DIST $20,000.00
INTEREST
Non Allocated Interest $17,742.97 $36,360.57
Reserve for Gen Bldg/Equip 29% $5,145.47
Reserve for Street Repair 18% $3,193.74
Reserve for Eco. Development 4% $709.72
Reserve for Street Equipment 7% $1,242.01
Reserve for Water Equipment 17% $3,016.31
Reserve for Water Improvements 20% $3,548.60
Reserve for Garbage Equipment 5% $887.12
TOTAL INTEREST $17,742.97
ENTERPRISE FUNDS
Reserve for Water Equipment $6,000.00
Water Fund $20,000.00 $6,400.00
Reserve Water Improve $19,800.00
USDA/BND Proj Reserve $39,800.00 $63,080.00
TOTAL TRANSFER $39,800.00
Sewer Lift St Replcmt $20,000.00 Sewer Utility $25,000.00
Sewer Utility $20,000.00 $8,000.00
Sewer Lagoon $-0-
TOTAL TRANSFER $20,000.00
SALES TAX FUND
Sales Tax $109,867.26 $80,103.00 $126,471.09
Growth Fund/JDA $99,867.26
Setaside Fund/ JDA $10,000.00
TOTAL TRANSFER $109,867.26
AUDITOR REPORT- The auditor reported the city office is finishing up year-end and getting ready for the auditors.
With no further business meeting adjourned. Next meeting will be Feb 8, 2012.
____________________ _____________________________
Jason Grossman, Mayor Karen Nordby, Auditor
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